Spending money

There are many occassions when you will need to spend company money.

PostHog is a lean organization - the less we spend, the more time we have to make sure the company takes off. However, it is more important you are productive, healthy and happy.

Please just spend company money like it's your own.

If it's a trivial expense, just buy it. We'll provide you with a company card with a $1,000/month spending limit for this reason.

If it's a larger expense and doesn't fit into the items here, please raise a policy suggestion for it as a pull request in this doc, so we can document our decision making into our policy rather than making everything case by case.

Make sure you keep copies for all receipts. We cannot pay you back for anything without a receipt. If you expense something on a company card and cannot provide a receipt, this may be deducted from your pay.

Trivial expenses

Just do it.

This means expenses that are under $75 one off or under $20/month recurring that we can cancel easily.

Saving receipts

This applies to both company card and personal card spending. You should default to using your company card in nearly all cases - it has no transaction fees.

PostHog uses Expensify for receipt collection. You will have been given an account as part of your onboarding.

It's a good idea to download the app so you can take photos of receipts as you make purchases.

Important if you need reimbursement for a receipt, you must tag the expense as such (for example, if you have to buy something on your company card) as being reimbursable. Please do not mark things you've purchased on a company card as reimbursable (since the company has already paid for them)!

Making larger purchases

If your purchase fits within the policy below, there is no need to ask. We cannot pay you back for anything without a receipt.

You may not have enough space on your company card if you're a new starter, just ask James (and if he's unavailable, Tim) to increase your limit.

 Equipment

PostHog is an all-remote company. This means it's important you have an ergonomic setup at home to be as productive as possible.

PostHog will provide you with office equipment. Please note that it remains PostHog's property.

Laptop, monitor and accessories

We'd prefer you to use a laptop. This is so when we host meetups in real life, you can easily bring your work with you.

Our general laptop of choice is a MacBook Pro. Please look for a recent refurbished model. We'd prefer everyone uses Apple laptops, just to keep life simpler - for example, that means everyone can use the same software, and as we get bigger, it'll mean we're dealing with one supplier not many.

The main thing to look for is that you have enough RAM. 8GB is (frustratingly!) the minimum you'll realistically need if you're browsing the web, writing code and using Slack.

Apple offer multiple screen sizes. The larger screen sizes (15 inches +), are disproportionately more expensive. These make sense if you do a ton of work in coworking spaces or cafés where you do not have a second screen.

If you are realistically going to do most of your work at home, it is more rational to pick a smaller laptop size, and to get a large (27 inch) monitor.

You may be asked if you wanted to purchase applecare, please don't buy this as it's not great value for money.

For monitors, we suggest you pick one that supports 4K. This means you'll get a higher resolution than a standard HD monitor, thus can fit more content onto the screen.

We would expect to spend $250 to $350 on a monitor. Philips have a great value model. It comes with an HDMI cable, but you'll need an adaptor to USB-C with most laptops.

Keyboard, mouse and laptop stand

We'd encourage you to buy a keyboard, mouse and laptop stand.

Apple refurbished items for keyboards and mice should be what you default to.

Nextstand make great value laptop stands that are portable.

 Chairs and desks

We find that most people already have a desk and chair that are comfortable.

If you do not, please suggest something to us. We aren't yet at the stage where we can afford the latest and greatest here, but we will aim to be reasonable.

For example, if you would like a standing desk, buy one you consider to be good value.

We would expect to spend $50-$200 on a desk, and around the same for a chair.

Headphones

If you need to work in a noisy environment and don't already have a noise cancelling headphones with a microphone, feel free to buy a pair.

We would expect to spend $200 on noise cancelling headphones.

Software

Software expenses are treated as above and will generally fall into trivial.

We are strongly opposed to introducing new software that is designed for collaboration by default. There needs to be a very significant upside to introducing a new piece of software to outweigh its cost.

The cost of introducing new collaborative software is that it creates another place where todo items / comments / communication can exist. This creates a disproportionate amount of complexity.

Our entire stack for collaborative software is pleasing simple. All we use is:

  • Google Sheets - spreadsheets
  • GitHub - documents, code, discussion
  • Slack (premium) - chat (although we encourage you to default into discussion of features/strategy etc into GitHub)
  • PostHog - product analytics
  • Figma - graphic design

Individual software is down to personal preference, and we encourage you to share cool software.

IDEs

  • IDEs range widely in cost. Best in class can cost up to $700. We remain sceptical if a best in class IDE is worth several days of engineering time. However, we are happy to revisit this policy whenever we reach the sooner of profitability or a Series A.
  • Before then, if you wish to spend up to $100 on an IDE, that is fine. Visual Studio, VIM and Sublime are the most popular with our team.

Work space

We care about you being healthy, happy and productive.

Whilst PostHog will use the money saved from not having office space for real life meetups, we are happy to cover some expenses related to where you work. Most people do most of their work from home, but we understand that getting out of the house from time to time can help you escape cabin fever!

You can spend up to $200/month to work in cafés or coworking spaces if working from home is impractical. As always, you must provide receipts for all costs, and in this case, they must only be for yourself.

If you live in the US, a particularly good way to use this budget is to cover the cost of Amex Platinum which provides WeWork access. Outside of the US, you may sign your own agreement or buy day vouchers as needed. We will not cover costs beyond this amount of money.

 Client meetings

If you are meeting a user for an interview or a potential customer, we would encourage you to pick up the bill.

At PostHog's current stage, a fancy coffee shop is encouraged, a fancy lunch or dinner is not.

Training

We have a separate section on spending money on training (which covers books and conferences).