Linking Clockify as a source

The Clockify connector syncs your time-tracking data into the PostHog Data warehouse, so you can analyze projects, clients, and time entries alongside your product data.

Prerequisites

You need a Clockify account. The API key is user-scoped, so use an admin or owner key to sync workspace-wide data such as projects, clients, and every member's time entries.

Adding a data source

1. In PostHog, go to the Sources tab of the data pipeline section.
2. Click + New source and click Link next to this source.
3. Enter your credentials (see Configuration below) and click Next.
4. Select the tables you want to sync, choose a sync method and frequency, then click Import.

Once the syncs are complete, you can start querying this data in PostHog.

When linking Clockify, you'll need:

• API key – generate one on your Clockify profile settings page.

Sync modes

Each table can be synced in one of several modes, depending on what the source supports:

• Webhook (when available) – the source pushes changes to PostHog in real time. Fastest freshness, lowest ongoing cost, and the only mode that reliably captures updates and deletes.
• Incremental – only new or updated rows are synced on each run, using a cursor field (such as an updated_at timestamp). Cheaper than a full refresh, but deletes aren't captured.
• Append only – new rows are appended using a cursor field; existing rows are never updated. Ideal for immutable, append-only tables like event logs.
• Full refresh – the whole table is reloaded on every sync. Use it when a table has no reliable cursor or when you need deletions reflected.

See sync methods for a full explanation of how each mode works and how to choose between them.

Configuration

Supported tables

The tables available from this source are discovered from your account when you connect it, so the exact list depends on your data. Once connected, you can pick which tables to sync from the sources tab.

Troubleshooting

• If you see an authentication error, your API key is invalid or has been revoked. Generate a new key in your Clockify profile settings, then reconnect.
• If you see a permissions error, the key lacks the access needed to sync this data. Use an admin or owner key, then reconnect.

If your sync is failing or data looks wrong, see the Data warehouse troubleshooting guide. If that doesn't help, contact support – we're happy to help.