Adding a team member

The Brand & Vibes team oversees the process of completing their website profile so it's ready to go when they start. (The one exception is that the team lead or the Ops team will add the team member to the small team's page which will automatically add the person to the team page the next time the website is rebuilt.)

When a new team member is created in Deel with their new company email, a community profile is automatically generated for them. It should populate with info like their name, role, and start date.

One thing it doesn't automatically add is their profile photo. Here's the typical process for completing their profile, which is handled by the Brand & Vibes Team.

Add the team member's photo

1. Watch for alerts that the new team member has been created (in the #alerts-deel private Slack channel). It's always worth keeping an eye on new hire announcements in #general in case the webhook doesn't fire.
2. Verify their preferred name in their onboarding issue in posthog/company-internal, as their legal name automatically gets set by default based on the information added to Deel.
3. Grab their photo from their LinkedIn or other easily publicly-available source. If they've already started, they may have also uploaded a photo to Slack.
4. Copy photo to clipboard, visit remove.bg, paste the image, and download the resulting photo.
5. Crop to square, size similarly to existing images, and make sure the arm on the left side of the photo isn't cropped.
6. Optimize the image
7. Add to team member's profile
   • If the person hasn't started yet, this can be done in Strapi
   • If the person has started, webmasters can add it via the person's community profile on PostHog.com
8. Set a complementary background color that isn't overly used by other members in the small team
9. Set their location field to a friendly name or major metropolis if in the US (like "San Francisco, CA") or a major international city (like "Barcelona, Spain") when possible.

Also add the team member's original photo to the Team portraits Figma file where our contract illustrator will pick it up to draw the illustrated version.

Once notified in #portraits that the illustration is ready...

After illustration is drawn...

1. Ensure proper sizing and positioning in Figma
2. Export at @2x to PNG
3. Optimize the image
4. Add to team member's profile via their profile page
5. Move the team member's photo to the live page in the Figma file

Notes

• If the new team member lives in a country we haven't hired from before, we'll need to add a new flag sticker for their country. Ask Cory WatiloCory Watilo to do this.
• We'll use the team member's public photo by default
• They have an option to ask the Brand & Vibes team to use a different photo, but if they don't, we'll roll with the public photo